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Using the Business Pulse Calculator for working capital

Published: Jan 29, 2016

The Business Pulse Calculator

Most business owners and managers do some financial self-analysis and may have some idea about fiscal management of cash, inventory, accounts receivable and accounts payable. However, as you go up the ladder in terms of successful companies, you discover that financial analysis and fiscal management actually represents a very large universe.

 It is not uncommon, however, that owners and managers fall short of effectively managing/understanding these areas and how to leverage them for greater profitability, security and survival.

The Business Pulse Calculator is the first step on the path upwards:

 Achieving first steps towards loss prevention.

  1. Achieve understanding that “working capital” (liquidity) strength opens many doors of opportunity in the business landscape.
  2. An MRI (x-ray) of your business.
  3. Feel good and excited about looking at your finances.
  4. Business strength goes far beyond a bank balance.

A few years back, when visiting with an accomplished banker, he said the most important financial concept for any business to understand is simply – “working capital, working capital, working capital.”

In other words, a business able to master their actions/activities in ways that build working capital are those that really “part the waters” in the business world.

Measuring your Business Pulse

Published: Jan 26, 2016
There is life after...hand to mouth!

What's the pulse of your business, if cash flow is the life blood

Most business owners and managers do some financial self-analysis. They may have

ideas about fiscal management of cash, inventory, accounts receivable and accounts payable.

The larger the company, the more important self-analysis and fiscal management become.

Large firms have experts focusing full time on these areas.

It is not uncommon, however, that owners and managers fall short of effectively

managing/understanding these arenas and how to leverage them for greater profitability,

security and survival.

To assist business owners and managers in the key areas of financial self-analysis and

fiscal control we have created the Business Pulse Calculator. You will be happy to know that this

is mostly about common sense absent complicated financial jargon.

Some large and not-so-large complicated accounting packages - while they may have a

lot of data for tax purposes and financial statement preparation – actually hide the heartbeat

(pulse) of your business that you should be following. To that end we have created a simple

spreadsheet approach to assemble some data and track your progress

What Does Business Pulse Measuring Do?

The short answer is that it calculates your working capital at regular intervals. The pulse of your

business is the change in working capital. This periodic snapshot of working capital is distilled

from your basic records.

Working capital is essentially a measurement of liquidity. Liquidity tells you how close you are

from being just hand to mouth, if the trend is up or down and at what pace your company is

losing or making money.

Indirectly - the assembling of the basic information needed to arrive at your working capital –

gets the owner to “consciously” walk through the most crucial pillars of his business. The

business owner or manager that walks regularly though their cash position, inventory, accounts

receivable, accounts payable and debt servicing requirements is the most successful. Like the

old saying goes, the best farm belongs to a farmer that walks through his/her fields regularly.

While much of this exercise is financial and backroom-function related, it prepares the owner to

make good decisions relative to:

1) Effective cash controls

2) What the company’s cash needs really are

3) What Inventory levels to keep

4) How much credit to extend to customers

5) How to best manage payables

6) Good strategies for paying or incurring new debt

7) Demonstrating fiscal and financial astuteness to your bankers

All of the conscious decisions owners and managers make relative to the 7 bullet points above

aid in getting a business beyond the hand-to-mouth paradigm.

New Quarterly Reports in WinOne VB

Published: Aug 04, 2015
A new update to WinOne VB payroll further enhances the quarterly reporting.

We have now added an option to give an employee count for each month of the quarter. In addition to the time frame of a quarter this report can be used for any time frame.

The quarter report also includes options to add hours worked to the gross earnings for the time frame selected.

I-9 Form and Payroll and Immigration isuues

Published: Dec 26, 2014

Easy, I-9 tracking for United States employer payroll issues!

Since the mid 1980’s I-9’s have been a key part of United State payroll documents. Keeping one on file for each employee has, for some been a daunting task.

Many employers have assumed that the I-9 is used to document non-citizens or migrant workers…not so. This document is needed for every employee that works for a company, business or farm.

Audits of businesses for verification of I-9’s for employees is quite common in some areas of the country and some types of businesses.

The purpose and function of the I-9 is for the most part an attempt to document that each employee is qualified to work in the United States. Over the years this documentation attempt has been a real challenge. Employers have slowly become aware of using the I-9. 

One major problem with the I-9 over the years has been, for the employer, how to verify that the documents provided on the I-9 are valid. For many years most employers took the stance that there was no reasonable way to verify document information. This verification situation has become easier as the e-verification process has been implemented. Each I-9 has a page for the employer to review and verify the information provided by the employee.

Department of Homeland Security –U.S. Citizenship and Immigration Services

A down loadable I-9 form with instructions is available at

What’s needed on the I-9 form, which is signed by the employee, subject to penalties for providing false information?

Employee personal information:  Full name, date of birth, U.S. social security number, address, phone number and email address (if applicable) 

Verification options that the employee is qualified to work in the United States. Items on Lists A

Or one from both, B, or C

I- 9 Form 2014

Keep copies of each of the documents to include with the I-9 form and or personal file.                Employers are required to keep copies for 3 years after employee leaves the firm.  A copy of documents does not replace the need to fill out the actual I-9 form.

Scan documents and save a digital file. (A word to the wise….keep digital copies in multiple locations, in addition to printed versions)

Here’s a sample of a payroll program that keeps the I-9 form data along with expiration dates and saved digital images of documents required by the I-9 form. These documents are part of the employee file.

 WinOne VB I-9 form

By Ken Stavast 12-2014.

Ken can be reached at

Ken is a graduate of Idaho State University with B.B.A and has been involved in accounting and payroll software development for small business, farmers, ranchers and agri-business since the mid 1980’s. For Information on payroll processing and I-9 documents visit: or

It is written

Published: Jul 01, 2013

It is written

In the movie, Lawrence of Arabia many of the lines started by stating, “it is written.” This statement implied that we have no control because somewhere, someone in authority wrote it down.

In dealing with insurance companies, you may feel like falling off your camel when an adjustor says, “it is written.” Most of us do not take the time to try and understand our insurance contracts. The insurance contract for auto and home insurance is a bilateral contract of agreeing parties, you the “insured” and the “insurer”.

Often you are at disadvantage because what is written is not entirely understandable. Here’s an example. The word is “comprehensive” coverage. This word sounds like it works to cover in all areas, but it does have limitations.

When preparing for the state insurance exam, I always confused the term, comprehensive with collision. I grew up on a farm, so I reached back in my memories to recall what a mother hen does to protect her eggs or chicks. As a kid, I had many a “setting hen” chase me around the barnyard to protect her nest. I noticed that in the word, comprehensive was a “hen”. If she were an insurance term what would she protect? Here’s a partial list. You will notice that most of the coverage is for the automobile while parked. I envisioned a big mother hen sitting on the automobile.

The list includes:

  • Hail
  • Flood
  • Earthquake
  • Fire
  • Vandalism
  • Theft
  • Falling objects
  • Hitting a deer, camel, animal
  • Other non-collision losses

I hope this helps to understand what “is written” in your insurance contract.

This article was provided by Rick Olson, an Idaho Insurance Agent with Allstate Insurance in Chubbuck – Pocatello Idaho. He can be reached at……..

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